Compliance Administrator

Full Time / Syosset, NY

This position is responsible for ensuring compliance with laws, regulations, and codes mandated by city, state and federal departments/agencies as it relates to commercial building requirements for the entire portfolio.

Essential Functions:

  • Perform day-to-day administrative functions including but not limited to, handling inbound and outbound calls, fielding and answering inquiries, distributing mail, filing, scheduling meetings, drafting business letters and memorandums
  • Prepare monthly reports to track commercial building compliance items (i.e. permits, certificates, inspections) that are scheduled to expire; send reminders and status inquiries to Resident / Property Managers and follow up with the managers weekly
  • Coordinate compliance inspections, which are performed by inspectors from city, state and federal agencies and third party vendors
  • Conduct orientations for Resident Managers on how to be complaint with commercial building laws and regulations
  • Perform constant research to keep abreast on all changes to city, state, and federal regulations and laws as they relate to commercial building compliance; notify Resident Managers and Property Managers about compliance law updates
  • Coordinate and manage annual window guard and lead paint documentation
  • Process check requests for certificate and permit (i.e. boilers, water tanks, elevators) renewal fees
  • Manage annual Housing Preservation & Development (HPD) multiple dwelling registration submissions for all properties
  • Handle compliance notices received from the Department of Buildings and Department of Finance, such as real estate tax payments and other agency charges
  • Maintain building mail bins, which are used for distribution and pick up of correspondence
  • Respond to building emergencies to coordinate resources and provide appropriate guidance in securing the emergency and implementing corrective and consequential preventive actions.
  • Oversee resident improvement construction projects and capital improvements as required

Position may be required to perform duties outside their normal responsibilities as needed and when requested.


  • Ideal candidate will have 2-3 years of prior commercial  real estate building compliance experience
  • College degree is preferred or equivalent experience
  • Knowledge of commercial building city, state, and federal laws and regulations preferred
  • Ability to prioritize tasks and meet deadlines
  • Ability to multi-task while upholding strong attention to detail
  • Able to research new and changes to existing laws and regulations that are applicable to commercial building compliance
  • Able to learn in-house database system
  • Strong interpersonal and customer service skills with the ability to deal with demanding people and remain professional in a stressful, fast-paced, and changing environment
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Word, Excel, and Outlook
  • Good working knowledge of Microsoft PowerPoint

Company Benefits

  • Employee contributions and waiting periods may apply
  • 401(k)
  • Medical
  • Dental
  • Life and Accidental Death Insurance
  • Short and Long Term Disability Insurance
  • Flexible Spending Account


Please send resume to: